Roundup: Four More Counties Add Electronic Recording

Four new counties have implemented technology from Ingeo Systems to accept digitally prepared lien release documents for official recording.

Washoe, Nev., Cook, Ill., San Bernardino, Calif., and Milwaukee, have installed the eRecord product from Ingeo, bringing the total number of counties that have installed the technology to 13. In addition, four other counties are in the process of installing it.

The company said that the recent installations will create the largest electronic recording users group in the country.

Todd Hougaard, Ingeo's president and founder, said, "With the addition of these new counties and the release of our latest eRecord version, there isn't a county in the U.S. that can't take advantage of electronic recording technology. We've removed all the hurdles for recorders to move ahead."

In a statement released by the company, Cook County recorder Eugene Moore said the county's partnership with Ingeo "is the first step on a long road to eliminating paper from the recording process. We view this as a tremendous opportunity given the fact that our recording rates per year are now running near 1.7 million documents."

Ingeo's electronic recording system is comprised of two parts: ePrepare and eRecord. The eRecord application accepts documents submitted by users of ePrepare through a secure electronic bridge.

"Together, they comprise an electronic bridge from the submitter to the electronic recorder," said Cindy Yates, Ingeo's vice president for marketing.

The digital documents are prepared using the industry's SMART document standards. SMART is an acronym for industry- standard securable, manageable, archiveable, retrievable and transmittable documents. The SMART documents use XML and HTML technology, so they are readable to both humans and computer systems.

Users must work with a digital certificate authority to use digital signatures in the process. Ingeo has a partnership with Digital Signature Trust to facilitate this process. Once the digital signature is placed on the document, it renders it tamper proof.

The Ingeo system allows users to attach not only a digital signature, but also payment for the lien release service, mirroring the traditional paper process of filing a lien release.

Ms. Yates said the reason the technology works well for counties is that the company prepares an electronic template for each county according to their own rules. The template is then made available to mortgage servicers to submit lien release documents to the county.

The eRecord product accepts the documents after an examination and validation review and then continues to process them according to established business rules in each county recording office. Endorsement and receipt information is electronically embedded into the document, along with the recorder's digital signature, and is returned to the submitter electronically as an officially recorded document. The electronic recording process takes about 20 seconds.

The eRecord product is available with three integration and pricing options, Ingeo said.

Copyright 2003 Thomson Media Inc. All Rights Reserved. http://www.thomsonmedia.com http://www.mortgageservicingnews.com

Next in News ►